Re: Re: AIS: membership trends - more
On Jan 27, 2005, at 8:36 PM, Bobby Baxter - Wake Forest, NC wrote:
John (speaking as a board member) sez:
I belong to four different plant societies and AIS is the only society
that does not publish a membership list for the general membership.
If some members were to take a look on page 87 of issue #323 of the
Iris Bulletin for July 2001, then they might just get the impression
that the AIS membership is restricted in the way the Bill describes.
The minutes from the Board of Director meeting in May 2001 say:
"...member of the AIS board of directors, Administrative officers of
the AIS, Committee of the AIS (or their designate), Cooperating
Societies of the AIS (or their designate), on their request and upon
their certifying that the information will be used only for AIS
business, be given an electronic copy of the AIS membership at no
charge." This action was approved.
To date, I do not believe that the general membership may purchase a
copy of this membership roster or any printed membership roster from
the society simply for the purpose of having it.
I wholeheartedly agree that the designated people in the above motion
have access to the membership list. It is a necessary tool for these
people and should be readily accessible. I also favor having a
membership list that the general membership is either given as part of
their membership or to purchase separately.
In my tenure on the board, the subject has come up several times. The
boards position (and one I happen to agree with) is that the privacy of
individuals is the key issue and releasing the membership list (meaning
of course name and address) has the potential of having the members
abused with unwanted mailings etc.
(I actually am not sure whether we are required by law to protect names
on the list or not, but that is our position)
It used to be that commercial concerns could purchase a set of mailing
labels, that is no longer the case.
Given today's environment, the increase of identity theft, fraudulent
mailings and the like, I personally don't want my name released (it is
already public enough).
We do not think we want to burden the AIS Membership Secretary with the
additional burden of dealing with an exception list for people who want
their name restricted from any distribution, and probably most people
would want to be on the restricted list, so what would be left would be
of marginal utility.
Having a roster "simply for the purpose of having it" is sort of an
oxymoron. If you don't want it for a purpose, why have it.
John | "There be dragons here"
| Annotation used by ancient cartographers
| to indicate the edge of the known world.
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Director, American Iris Society
Chairman, AIS Committee for Electronic Member Services
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