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ACGA seeks Operations Administrator

  • Subject: [cg] ACGA seeks Operations Administrator
  • From: "Betsy Johnson" betsy@bgjohnson.com
  • Date: Wed, 4 Jan 2006 19:48:50 -0500

American Community Gardening Association
Operations Administrator Job Description
December 2005

The American Community Gardening Association (ACGA) is a bi-national non-profit membership organization of professional volunteers and supporters of community gardening and greening serving both the United States and Canada.  Founded in 1979, ACGA serves a membership of over 1000 individuals and organizations and addresses issues that impact over 10,000 community gardens and over one-half-million community gardeners across North America.

ACGA builds the capacity of community gardening programs to address social, environmental, health and economic issues.  ACGA provides direct services, conferences, workshops, web services and publications.  Highlights include an internationally recognized and attended annual conference, regular print and electronic publications, a dynamic listserv, youth/young adult programming, hands-on garden/community building mentorships, and a community organizing/organizational capacity-building curriculum and workshop program.

Until 2005, ACGA was entirely managed by an active board of directors with limited administrative staff support. For the past year, ACGA has had an interim Executive Director located in Boston, Massachusetts and an Administrative Assistant located in New York City in the ACGA Presidentbs office.  The Operations Assistant must be prepared to work with the Board of Directors and interim Executive Director to establish a new national office at the Franklin Park Conservatory in Columbus, Ohio. 

Purpose of Position:
Half-time position located at the Franklin Park Conservatory in Columbus, Ohio.  The Operations Assistant is responsible to the interim Executive Director and has overall responsibility for the management and operations of ACGAbs national office.  The Operations Assistance is responsible for membership records and correspondence and also serves as a key ambassador to current and prospective ACGA membership.

Specific Responsibilities:
b" Establishing the National Office: Assisting with the set up and operation of the national office by organizing files and archival materials, ordering stationery, and establishing Ohio-based business accounts as required (e.g., printing, mailing services, office supplies). 
b" Office Operations:  .Serve as a bvoiceb of the organization.  Answer phones, draft correspondence, produce mailings, and conduct general office operations.  Assist Executive Committee and Director with communications to members and press, and other correspondence as needed.  Coordinate all printing and mailings, including but not limited to membership brochures, newsletters, membership and orientation packets.
b" Membership:  Maintain Access database of members.  Ensure prompt processing and confirmation of new memberships and manage an effective system of renewals.
b" Meeting Arrangements and Scheduling:  Provide logistics support for ACGA meetings.  Make reminder phone calls.  May be called upon to take notes and prepare meeting minutes.  Be prepared to attend two board meetings each year in winter and summer (the latter in conjunction with the annual conference.)
b" Resources & Publications Requests:  Respond to requests for information and materials and about community gardening.  Process orders for publications.
b" Workshop and Conference Registration:  Handle the registration for Growing Communities workshops and the annual conference.
b" Executive Committee and Director Support: Assistance with organizational fundraising campaigns and other activities as requested by the Executive Director.

Qualifications and Desired Skills
b" Computer literacy (word-processing, spreadsheets, and database)
b" bAccessb database proficiency
b" Self-starter and ability to manage work independently
b" Attention to detail
b" Strong verbal, writing and interpersonal skills
b" Bilingual helpful
b" Experience with meeting and events registration management.
b" Passion for community gardening preferred
b" Experience with non-profit organizations preferred.

Application procedure:
Please submit cover letter and resume by February 1, 2006 to: Betsy Johnson, American Community Gardening Association, c/o CENYC, 51 Chambers St. room 228 New York, New York 10007 or by email to betsyjohnson@communitygarden.org.

Inquiries should be directed to Betsy Johnson: betsyjohnson@communitygarden.org or 877-275-2242 (877-ASK-ACGA)

Proposed hiring schedule.  Candidate interviews are planned for February 16-19, 2006, in Columbus, Ohio, with selection and start date in March/April 2006. 


______________________________________________________
The American Community Gardening Association listserve is only one of ACGA's services to community gardeners. To learn more about the ACGA and to find out how to join, please go to http://www.communitygarden.org


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