Re: Historical Records
- To: Multiple recipients of list <i*@rt66.com>
- Subject: Re: Historical Records
- From: C*@aol.com
- Date: Fri, 31 Jan 1997 02:47:33 -0700 (MST)
In a message dated 31/01/97 02:34:22, Linda says:
<<
They think this will be a massive project (groan), but I haven't
figured out why - yet. Get it all together - put it in one or two
boxes and label the boxes, right? I'm obvoiusly missing something.
Clues anyone?
>>
OK - aside from being mad about irises, geraniums (cranesbills), running a
nursery AND three plant fairs each year, I am also co-founder and current
chairman of the Sussex Group of the Hardy Plant Society. Occasionally I eat
and sleep as well! (-;
Our records are kept by the secretary. Since we don't organise shows, this is
simple. Essentially all we do is keep minutes of every meeting (as you would
normally - we just make an extra copy for the records box), plus details of
everyone who has ever been a member (even if their membership has lapsed -
you never know when that information might be useful) along with detailed
records of all events (attendance numbers and any notes/lessons learnt). Our
events are mainly lectures and garden visits.
Our group secretary does this as part of her normal secretarial duties. It
takes her about 10 minutes a month to update. So I can't belive that this
task could ever be complicated provided that good records have been kept from
day one. One of the problems our parent society (the HPS) faced a few years
ago was the realisation that they did not have a complete library of all past
newsletters and minutes. It's getting missing information that is difficult,
particularly if those who know have moved away/passed away/given it away.
Best of luck. I don't think it will be too difficult.
Graham Spencer
croftway@aol.com
